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Faculty Resources

Promotion and Tenure By Laws

Below are the guidelines for promotion and tenure procedures as approved by the faculty of the School of Business.

Section I: Composition of School of Business Promotion and Tenure Committee
  • The School of Business faculty of Indiana University Kokomo shall assume the responsibility to deliberate and make recommendations on all candidates for promotion and/or tenure in the School of Business.

  • The School of Business tenured faculty shall constitute the Promotion and Tenure Committee for its School.  The faculty members who will serve on the committee shall include all full-time tenured non-administrative faculty members except the candidate for promotion and/or tenure. Full-time faculty who have served in the School of Business for less than six months shall not participate in the School Promotion and Tenure Committee.

  • The committee shall select its own chairperson.

  • The chairperson of each committee, in consultation with other members of the committee, shall examine the dossier and solicit any additional information from the candidate needed to complete the candidate’s file.

  • The chairperson of each Promotion and Tenure Committee shall conduct the deliberations in accordance with the provisions of Section IV.  In the case of multiple candidates, no two committees shall meet at the same time because the candidates are eligible to participate in those committees in which they are not the candidates.  For example, candidate “A” cannot sit in the deliberations of the committee in which he/she is a candidate either for promotion or for tenure but he/she can sit in the deliberations of candidate “B”.  The same principle will apply to “B,” and so forth.

Section II: Dossier
  • IU Kokomo uses the electronic e-dossier system.

  • The candidate has the primary responsibility of preparing the dossier in accordance with the time-frame as stipulated in Section IV.  The dossier should be constructed with quality, not mere quantity.

  • The dossier shall include a statement of a candidate’s area of excellence, a vita and documentation on the following:

    1. Teaching (courses taught/teaching, objectives, student evaluations, etc.)
    2. Research and creative activities, if any
    3. Community service(s)
    4. University service(s) (student advising, committee duties, etc.)
    5. Any other aspects of service/work that might assist the committee(s) in the review process
    6. The School dean’s annual evaluations (optional)
    7. The School’s promotion and tenure guidelines.
    8. External letters (as added by the dean) -  the candidate has the right to review and respond to external letters (as per Indiana law).   
Section III: Voting
  • Each Promotion and Tenure Committee shall be responsible for conducting a vote following the final deliberations for candidacy.

  • The committee will meet. The candidate has the option of attending a meeting to clarify, elaborate and explain any issues/topics in the dossier.

  • The deliberations of the committee are confidential.

  • After deliberations are conducted and upon complete and thorough examination of the candidate’s dossier and other documentation, the chairperson of the committee shall request each committee member to complete the recommendation forms as shown in Exhibits B and C.  The evaluations of candidacy for promotion and/or tenure shall be based on the FTE allocation and the all-campus guidelines.  It is the responsibility of each committee member to prepare and submit a recommendation within the time-frame as stipulated in Section IV.

  • It is the responsibility of the committee chairperson to prepare a Letter of Transmittal indicating the outcome of the voting by the committee members.  A specimen copy of the Letter of Transmittal is shown in Exhibit A.

    The committee chairperson shall upload the Letter of Transmittal into the e-dossier system within the time-frame as stipulated in Section IV.

  • A copy of the Letter of Transmittal shall be sent to the candidate.  Copies of the Letter of Transmittal shall be sent to each member of the committee.

  • In the event of a negative School level recommendation, the candidate is permitted to receive electronic copies of individual committee members’ statements with names deleted.

  • In the event of a final negative decision on the candidate and in the event the candidate petitions for reconsideration with the Board of Review, copies of the Letter of Transmittal and the individual committee member’s statements supporting their decision shall be made available to the candidate.

Section IV: Time Frame (Contingent on the Academic Vice Chancellor’s timetable)
  • The dean of the School of Business shall convene a school meeting no later than the last week of classes in the spring semester at Indiana University Kokomo.  At this meeting, the dean will inform the School of the candidate(s) for promotion and/or tenure for next year.  At this time any faculty member may announce he or she is a candidate for promotion and/or tenure for next year.  Each candidate shall be requested to submit in writing to the dean of the School his or her candidacy for promotion and/or tenure.  Also, the date for the first meeting of each Promotion and Tenure Committee will be determined, contingent on the campus’ timetable.  This timetable issued by the Vice Chancellor for Academic Affairs supersedes the time-frame as stated in this section.

  • The candidate will provide names of potential external reviewers to the dean  as per the timetable provided by Vice-Chancellor for Academic Affairs.

  • The chairperson of each committee shall request in writing that the candidate submit the electronic dossier and other documents no later than the second Friday after Labor Day. The chairperson, in consultation with other members, shall begin the deliberations no later than the fourth Friday after Labor Day, or else consonant with the Academic Vice Chancellor’s timetable.

  • The deliberations must be concluded on or before October 15th.  It is the responsibility of each committee member to complete the recommendation forms as shown in the Exhibits B and C and submit the forms to the chairperson of the committee no later than 15th of October, or else consonant with the Academic Vice Chancellor’s timetable.

  • The chairperson, after obtaining the completed recommendation forms from the individual committee members, shall prepare a Letter of Transmittal indicating the outcome of the voting.  The Letter of Transmittal and the individual recommendation forms shall be electronically submitted to the e-dossier system.  The Chair of the P and T committee must indicate the outcome and the vote totals within the e-dosser system by October 15th.

  • If due to unforeseen circumstances, either on the university level or on the individual committee member level or due to any other reason(s), the meeting shall not take place as stipulated in the Sections A, B, C, D, or E it is the responsibility of the individual chairperson to convene the committee at any time that is most suitable to the members.  It is the responsibility of each committee member to cooperate with the chairperson of the committee to insure the meetings are scheduled to expedite the process.  The time, place and the procedure for conducting the meetings shall be left to the individual committee.

  • The chairperson of the committee will inform the School dean at a regular school meeting that the committee performed its function as mandated in this document.

  • Additions to the dossiers after the official submission date will be handled as per Academic Affairs policies.

Last updated: 11/11/2016