HOSPITALITY REQUEST FORM

 

* =are required fields

For guidelines on allowable hospitality expenses, go to:

http://www.indiana.edu/~vpcfo/policies/accounting/i-50.html

PURPOSE INFORMATION:

Requesting Unit*: ___________________________ Unit Contact*: ______________________

Date of Function*:  __________________________ Place*:  ___________________________

PURPOSE OF EVENT:

Promotion*: _____Yes  _____No          Conference*: _____Yes  _____No

Purpose of Event*:  ____________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

NUMBER OF PERSONS ATTENDING:

Employee #:  _________________________  Student #:  _____________________________

Non-University Individuals #:  ____________Affiliation:  ____________________________

(When possible, please attach list of persons attending.)

FINANCIAL TRANSACTION INFORMATION:

Account Number Incurring Hospitality Expense*:  _____________ subaccount:  ____________

Amount of Transaction*:  _____________________   Document #:  ______________________

Vendor/Reimbursement Recipient*:  _______________________________________________

(Original receipts must be presented for payment.)

Signatures

Requestor*:  _________________________________________________

Account Manager*:  ___________________________________________

Fiscal Officer*:  ______________________________________________