Events Scheduling Form

Please fill out this form completely, then press the submit button. We prefer that reservations be made at least two weeks in advance.

The completion of this form is only a request for use of a room on the IU Kokomo campus. It is not an automatic or completed reservation.

The person responsible for this request is cautioned that no advertising of the event is to be released until the reservation has been confirmed by Facility Services.

The requestor is responsible for providing information on the room setup and/or equipment needed. If you require catering services, you must contact AVI Food Services at (765) 455-9322 to discuss your menu. For AV equipment, contact the IU Kokomo Helpdesk at (765) 455-9315. For parking permits, contact Kathleen Mills in Parking at (765) 455-9557.

EVENT CHECKLIST FORM:

A complete event planning checklist is available and should be submitted following a room request. 

On-campus individuals/groups should use the Internal Event Checklist and off-campus organizations should submit the External Event Checklist.

Note: Reservations for classrooms are made through Tara Grant, 765-455-9517. Reservations for Havens Auditorium are made through Jeff Gegner at (765) 455-9362.

* Required fields

1. Event Information

*Event Title:
*Sponsor (Department or organizer):
*Frequency:
*Event Date(s): [mm/dd/yyyy]

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
*Start Time: 
 (hh:mm) a.m. p.m.
*End Time: 
 (hh:mm) a.m. p.m.
*Location Preferred:
Other Location (if needed): 
*Alternate Location:
Other Location (if needed): 
*Attendance Expected: 

*Room Setup: 
 

Diagram of Setups (PDF)

Room Capacity and Setup Information (PDF)

*Equipment Required (you must select one):
Screen
Stage
Podium
Flip Chart
 Table Top Podium 
Handheld Microphone
Lapel Microphone 
Black Sign Stand
 No Equipment Needed
Additional information including setup requirements or equipment needs:

2. Food Service Information

*Is food service required?

 No. Please go to section 3. 
 Yes.


3. Contact Information

*Contact Person: 
 
The contact person should be the individual making the room request.
*Room Number:
*Phone Number:
*E-mail Address:

Please use FULL email address in this field (yourname@domain.com)
Additional Comments: 
(if you require additional dates for recurring reservations, please enter that information here)

An e-mail confirmation will be sent to the contact person listed above when the request is processed. If the room is not available, the contact person will be notified by phone or e-mail.

If you do not receive a response within 24 hours, please send an e-mail to tarscott@iuk.edu to make sure your online request was received.

Please notify Special Facilities immediately if the requested room will no longer be needed.