Events Scheduling Form

Please fill out this form completely, then press the submit button. We prefer that reservations be made at least two weeks in advance. The completion of this form is only a request for use of a room on the IU Kokomo campus. It is not an automatic or completed reservation. The person responsible for this request is cautioned that no advertising of the event is to be released until the reservation has been confirmed by the Events Coordinator.

The requestor is responsible for providing information on the room setup and/or equipment needed. For your catering, AV and Parking needs, please contact Tara Scott @ (765)455-9449 or tarscott@iuk.edu.

EVENT CHECKLIST FORM:

A complete event planning checklist is available and should be submitted following a room request.  On-campus individuals/groups should use the Event Checklist for IU Kokomo Events and off-campus organizations should submit the Event Checklist for Non-IU Kokomo Events.

Note: Reservations for one time classroom needs are made through Tara Scott, for classroom scheduling for the semester please contact Barbara Rink at (765) 455-9582. Reservations for Havens Auditorium are made through Jeff Gegner at (765) 455-9362 or Tara Scott.

* Required fields

1. Event Information

*Event Title:
*Sponsor (Department or organizer):
*Frequency:
*Event Date(s): [mm/dd/yyyy]

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*Start Time: 
 (hh:mm) a.m. p.m.*End Time: 
 (hh:mm) a.m. p.m. *Location Preferred:
Other Location (if needed): *Alternate Location:
Other Location (if needed):  *Attendance Expected: 

*Room Setup: 

Diagram of Setups (PDF)

Room Capacity and Setup Information (PDF)

Table Linens needed:

There are fifteen 8 ft. and five 6ft. table linens available in each color.

The process to clean dirty linens after use: Contact Tara Scott for the key and laundry supplies for the laundry room located in the KC 106 (former child care) Launder and return to Tara Scott for storage

*Equipment Required (you must select one):
Screen
Stage
Podium
Flip Chart Table Top Podium
Handheld Microphone
Lapel Microphone
Black Sign Stand
No Equipment Needed
Coat RackAdditional information including setup requirements or equipment needs:

2. Food Service Information

*Is food service required?

No. Please go to section 3. 
 Yes.

3. Contact Information

*Contact Person: 
 
The contact person should be the individual making the room request. *Room Number:
*Phone Number:
*E-mail Address:

Please use FULL email address in this field (yourname@domain.com) Additional Comments: 
(if you require additional dates for recurring reservations, please enter that information here)

An e-mail confirmation will be sent to the contact person listed above when the request is processed. If the room is not available, the contact person will be notified by phone or e-mail.

If you do not receive a response within 24 hours, please send an e-mail to tarscott@iuk.edu to make sure your online request was received.

Please notify Special Facilities immediately if the requested room will no longer be needed.