Faculty Search and Screen Procedures

(Approved by Faculty Senate December 9, 2010)

The Office of the Vice Chancellor for Academic Affairs will coordinate all searches. 

Recommended Procedures

  1. Unit requesting position develops job description 
  2. Review and approve job description in the Office of Academic Affairs
  3. Complete position authorization
  4. Appoint search committee
    1. Members are appointed purposefully – they fulfill a role (must be diverse)
    2. Search committee must be approved by Affirmative Action Officer and Faculty Affirmative Action Liaison
    3. Chairs and committee members should have attended training prior to serving in these roles
  5. Schedule initial meeting of search committee
    1. Affirmative Action Officer may need to attend to discuss procedures, appropriate and inappropriate questions, etc.  If chairs of the search committee and the chair/dean of the unit are previously trained in correct search procedures, then they can train the search committee and then the Affirmative Action Officer will not need to attend the meeting. 
    2. Committee develops and approves ad using language as listed in table below – if unit uses the appropriate language and format, the ad will not need to be approved by Academic Affairs.
    3. Committee discusses recruitment plan
    4. Timetable and screening mechanisms discussed
  6. Recruitment plan approved by the office of Academic Affairs, the Affirmative Action Officer and Faculty Affirmative Action Liaison.  Ad must be included with the recruitment plan.  In addition to field specific journals, postings should include the IU HR web site, Inside Higher Education and mailings should be made to Historically Black Colleges and to other diverse populations.  Please check your recruitment plans on the recruitment checklist. 
  7. Advertise position for at least 10 days (if possible).
  8. Review applications
    1. Committee and/or chair screens for unqualified candidates
    2. Committee must provide a reason for exclusion of a candidate from the qualified pool
    3. Affirmative Action Officer, Faculty Affirmative Action Liaison and Vice Chancellor for Academic Affairs must approve qualified pool and the reasons for exclusion.    
  9. Schedule phone interviews or conference interviews of top candidates.  Committees can phone or conference interview more than the number of candidates that the committee is authorized to bring to campus.  References can be checked, if the committee so desires, at this point.  Candidates can be asked to provide the names of two or more references that will be available within the next few days for a reference check.  If the references are checked at this point, the candidate’s direct supervisor must be called.  Please make sure that you draft questions that will be asked of all candidates. 
  10. Decide on candidates to bring to campus.  The Vice Chancellor for Academic Affairs, the Affirmative Action Officer and the Faculty Affirmative Action Liaison must approve the list of who is brought to campus.  The Vice Chancellor for Academic Affairs will examine the resumes and credentials of the candidates that the committee feels should be brought to campus.    
  11. Interview candidates on campus
  12. Reference checks on the finalists.  Finalists will be told that they must provide the name and contact information of a direct supervisor and those supervisors will be contacted. 
  13. Evaluate candidates on acceptable/unacceptable and strengths/weaknesses and provide rank order to the chair/dean.  Report should be submitted to Affirmative Action Officer, Faculty Liaison and Vice Chancellor for Academic Affairs.
  14. Dean should recommend candidates in rank order to the office of Academic Affairs.  Ranking should include a discussion of the rationale behind the rankings, and any additional information the search committee believes is important to the offer.    
  15. Office of Academic Affairs makes verbal and written  job offer(s).
The (INSERT UNIT NAME HERE) invites applications for a full time, tenure-track, 10-month, (INSERT TYPE OF POSITION HERE) position at the assistant professor level beginning ____. Information about the department and our facilities can be found at (INSERT UNIT WEB PAGE URL HERE).  Candidates must be able to teach undergraduate and graduate courses in the area of (INSERT TEACHING AREA(S) HERE). Course load will be 72% FTE per semester.  (*OTHER UNIT SPECIFIC LANGUAGE AS APPROPRIATE)
Candidates SHOULD/MUST have an earned doctorate in ___ or related field (IN SPECIAL CASES, UNITS MAY BE SEARCHING FOR A MASTERS QUALIFIED PERSON – SUBSTITUTE THAT LANGUAGE APPROPRIATELY), although ABDs who will earn a doctorate within two years of initial appointment will be considered.  ABDs will have until November of the second year to earn the doctorate.  (*OTHER UNIT SPECIFIC LANGUAGE AS APPROPRIATE) (IF YOU REQUIRE THE PHD IN HAND DURING THE APPLICATION THEN USE THE “MUST” – IF YOU WILL ACCEPT ABDs USE THE “SHOULD” AND THE ABD STATEMENT). 
Candidates are expected to show evidence of effective teaching and active research.  Appropriate university/professional/community service is also required including committee work, assessment of the major, and engaging in campus initiatives to increase retention and enrollment.  Evidence of effective teaching, publications, and a record of service will be required for tenure and promotion.
Applicants should submit a cover letter which addresses the qualifications as listed above, a curriculum vita (CV), university transcripts of undergraduate and graduate degrees, copies of any professional licenses or certifications held, a teaching statement or philosophy, and a research statement outlining research goals.  Three reference letters must be either included in the application or arrive under separate cover.  Applications will be accepted until the position is filled.                                                       
One of eight campuses of Indiana University, Indiana University Kokomo is a comprehensive non-residential campus located 50 miles north of Indianapolis in Kokomo, Indiana, a city with a population of about 47,000.  Committed to student success, the campus serves approximately 4,100 students from an 11-county area in north central Indiana.  An additional 200 pursue degrees in technology in cooperation with Purdue University.  IU Kokomo has approximately 126 full-time faculty, 140 full-time staff and 125 part-time employees.  Associate, baccalaureate, and masters are offered.  Additional information about Indiana University Kokomo can be accessed at http://www.iuk.edu. Persons with disabilities who need assistance to participate in this application process should contact the Office of Affirmative Action at 765-455-9221. 
Indiana University is an Affirmative Action/Equal Opportunity Employer
*Specific text about the position, the unit, the facilities, the research interests of the faculty, etc. should be on the unit’s web page, not in the advertisement.  In essence, units can include a variety of information on their web site that due to space considerations cannot fit into the advertisements. ** If you make any changes to this template for a specific search, please highlight these changes for review.Recruitment Check List - Please check the areas that you wish to advertised in:

_________ IU Human Resources web site 

_________ Inside Higher Education 

_________ Chronicle of Higher Education 

_________ Historical Black College mailings 

_________ Discipline specific websites or listings – please list below 

_________ Adjunct mailings (if appropriate) 

_________ Local papers (if appropriate)