Applied Learning Grant Request Guidelines and Application
1. Early-bird Proposals must be submitted by August 17 for fall semester funding and October 15 for spring semester funding. This type of proposal is for applications who know their needs in advance of the semester.
2. Rolling Deadline Proposals (aka proposals submitted during the semester) need to be submitted by the 15th of each month. This type of proposal is used for funding needs that come up during the semester that may not have been fully developed by the Early-bird Proposal deadline. i.e.,for student service learning projects or programs developed in your class, etc.
3. International Travel Proposals need to be submitted by January 15. This is new for this academic year. This will allow for travelers to know well in advance what funding they will receive for this account so they can plan accordingly.
a. Applied learning travel grant funds are for students only.
4. Applicants should realize that Applied Learning grant funding is intended to only benefit IU Kokomo students. Proposals for projects that include students from other campuses should be clear in their proposal submissions on how the money will be allocated.
5. In general, any proposals must be approved no less than 1 month before funds are needed.
6. Final Reports due 14 business days after project completion.
7. Final project and report must be completed before requestors can ask for additional funding.
8. Any projects spanning semesters must file a mid-year progress report.
9. Indiana University’s preferred means of purchasing is through a purchase order. Whenever possible, POs will be used instead of a credit card. Please plan accordingly since POs take roughly two weeks to process and payment is sent after an invoice is received. In the event a credit card can be used to make a purchase, all vendors must accept Visa or requestor must pay for supplies/expenses and be reimbursed.
10. To get reimbursed, requestor must submit the original, itemized receipt to the Applied Learning Office/Student Activities. Receipt must not have any other expenses listed, only those for this specific project. The itemized receipt will not be returned to the requestor. Receipts must be submitted no later than two weeks after the purchase. Also, requestor will not be reimbursed if purchase should have been made using a purchase order. It is essential that the requestor of funds meet with the Coordinator of Programming and Applied Learning prior to any funds being expended.
11. If you cancel a project, you must notify the committee within 10 days of project cancellation.
12. All funding requests must be submitted electronically.
13. All funding is first come first approved. A limited amount of funding is available, so apply early. The Office of Applied Learning will accept proposals for a semester until funding is depleted.
14. All funding requests must adhere to university polices and guidelines.
15. Anything involving food must adhere to local, state, and university regulations.
16. Any durable goods are considered University property and may not be left at a project site. Please contact the Director of Applied Learning for what constitutes durable goods.
17. Applied Learning funds may not be used to pay for event sponsorship fees.
18. Hospitality funds are VERY limited. Therefore, only requests for food can be considered. Requests for “decorations” cannot be granted.
18. As a general rule of thumb, it is appreciated if requests are kept to a maximum of $500; however, please include entire budget when requesting money. Occasionally exceptions can be made for compelling reasons.
Applied Learning Funding Request
1. Name of Project/funding Request
2. Name of Faculty Member and/or Student:
3. Details about the project/funding request (the basics of who, what, when, where, why, and anything else you believe is important for the committee to know):
4. If applicable, when working with a community partner, please describe communication with partner about this project (Include any contact names, approvals, agency guidelines, etc):
5. Provide a timeline for your project. Needs to include any final reports required by committee and sharing knowledge with the campus.
6. Describe how this project relates to applied learning.
7. What type of impact will this project have on the campus or community?
8. What type of impact will this project have on student learning?
9. Proposed itemized budget. (Please include the entire budget including items that may be covered by some other funding source.)
10. Amount you would like Applied Learning funds to cover?