Third-party Hosted Tools for Instruction

Use of Third-Party or Cloud Services in Instruction

Three kinds of risks can exist when university information is stored or transmitted using tools not contracted for or provided by Indiana University. These non-IU third-party hosted tools are sometimes called Cloud Services.

1. Critical Information
   Information classified as "critical" may not be transmitted or stored via any third-party tool without the university entering into a contract with the vendor that outlines appropriate data protection measures.
2. FERPA
   Student records protected by FERPA (Family Educational Rights and Privacy Act) may not be transmitted or stored via any third-party tool without the university entering into a contract with the vendor that outlines appropriate data protection measure.
3. Intellectual Property
   Ensure that any use and sharing on intellectual property complies with applicable law.

For recommendations on steps instructors can use to reduce risk of using these cloud services, see these sources:

Use of Social Networks, Blogs, Wikis, and Other Third-Party Hosted Tools in Instruction

Instructional Use of Social Media