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Administrative Offices
Office of Academic Affairs

Academic deadlines and due dates

All faculty members are bound by the policies of Indiana University (http://policies.iu.edu/policies/categories/academic-faculty-students/) as well as the IU Kokomo Faculty Handbook.  In addition, the Indiana University Faculty Council has a number of policies that affect faculty members and they are found at http://www.indiana.edu/~ufc/policies.html.  Also, the web pages of the Office of Academic Affairs offer forms, policies and guidelines. 

(These deadlines and events are subject to change due to circumstances or administrative prerogative)

During the summer

Early May – Those going up for Promotion and/or Tenure must have the names and addresses of six outside reviewers to their unit head. University Faculty Council has draft guidelines on who is eligible to serve as an outside reviewer when submitting names.  The unit head will also pick six outside reviewers following the same guidelines.  Candidates are expected to have at least four outside letters in total. 

July 1st (at the latest – earlier usually is better) – The packets of materials put together by the candidates for Promotion and/or Tenure are mailed out to outside reviewers.  The outside reviews are due back September 1st

Fall semester

Two weeks before the semester starts – post syllabus on OnCourse

Early August – begin monthly new faculty orientation – continues throughout the year

August 1st – Early Bird Applied Learning Grant applications due for any project in the fall semester

August 10th – Last day to cancel Fall 16-week courses or first 8-week courses

Week before semester begins – New Student Convocation

Week before semester begins – Campus Convocation – usually the same day as Student Convocation

Week before semester begins – Academic retreat – all deans, chairs, other administrators and all faculty are invited

Week before semester begins – Nursing Sophomore Induction

First week of classes – student ID dates (without an appointment M – Th, 10 -5 and Friday noon – 5)

First week of classes – Campus BBQ on Thursday

August – begin monthly new faculty orientation – continues throughout the year

August – new adjunct orientation

September 1st – Outside reviews for candidates for Promotion and/or Tenure are due back to the unit head

September 15th – Applied Learning Grant applications due – these grants are due on the 15th of every month

September 15th – Dean makes reappointment for 3rd year recommendations for second year faculty to the Vice Chancellor for Academic Affairs.  Faculty informed in writing of the Dean’s decision

Fifth week of the semester (often about mid September) – early warning grades and roster verifications due

September 17th – Constitution Day – we are federally obligated to support this day

September 30th – Unit assessment reports are due to the Vice Chancellor for Academic Affairs’ office

October 1st – Last day to cancel Fall send 8-week courses

Early October – Fall break

Early October – Center for Teaching, Learning and Assessment hosts Workshop on Promotion to Full Professor – all Associate Professors are invited to attend

October 1st – Promotion and/or Tenure Dossiers are due to the chair/dean and/or the unit committee as called for in the unit guidelines

October 1st through October 15th – many of the all IU award applications (e.g., Pinnell service, etc.) are due

October 5th – Polished dossiers and peer reviews due for FACET nominees

Mid October – In Arts and Sciences, the Chair makes a tenure recommendation to the Dean.  Faculty members are informed of the Chair's decision in writing.   

October 15th – Early Bird Applied Learning Grant applications due for any project in the spring semester

October 15th – Grant-in-aid applications due for the spring semester

October 15th – Summer Faculty Fellowship applications due

October 15th – Sabbatical Leave Request applications due

October 15th – Sabbatical-Like Leave Request applications due

October 15th – Faculty Research Excellence Award applications due

October 15th – Applied Learning Grant applications due – these grants are due on the 15th of every month

October 19th – IU Kokomo FACET selection committee will provide feedback to the candidate

Tenth week of the semester (often about mid to late October) – early warning grades and roster verifications due

November 1 – Early scholars program scholarship admissions deadline

November 2nd – Vice Chancellor for Academic Affairs forwards P & T dossiers to the campus Promotion and Tenure committee

Early November – Center for Teaching, Learning and Assessment hosts Workshop on Promotion and/or Tenure – all Assistant Professors, Lecturers and Clinical rank faculty members are invited to attend

Early November – Project Linus takes place

November 9th – FACET nominees can resubmit their revised dossiers

November 15th - Third Year Review process completed at the campus level and the form stating that the process has been completed is submitted to the VCAA’s office by November 20th

November 15th – Applied Learning Grant applications due – these grants are due on the 15th of every month

November 16th – Promotion and Tenure decisions due from Dean to the Vice Chancellor of Academic Affairs (units need to set earlier deadlines for submission of dossiers, unit committee deadlines and deadlines for chair recommendations – if applicable)

Mid November – AIM day on campus with high school student 

December 1st – IU Kokomo FACET selection committee will make final determination on candidate’s application package

December 10th – those nominated for the Virgil Hunt Service Award (back in October) must have their packets turned in by this date

Finals week – Nursing Recognition Ceremony

December 7th – Campus Promotion and Tenure committee’s decision due.  Faculty informed in writing

December 10th – Nominees for Virgil Hunt Service Award - Form and supporting materials are due to Human Resources

December 15th – Dean makes reappointment 2nd year recommendation for first year faculty to Vice Chancellor for Academic Affairs.  Faculty informed in writing of the Dean’s decision

December 15th – Applied Learning Grant applications due – these grants are due on the 15th of every month

Mid December – URSI (Undergraduate Research Summer Institute) proposals due

Mid December – Sophomore Research project proposals due

Mid December – Vice Chancellor for Academic Affair’s decisions on Promotion and Tenure are due to the Chancellor.  Faculty members are informed in writing.

Mid December – Grades are due on the Monday after finals week

Spring Semester

Two weeks before the semester starts – post syllabus on OnCourse

January 2nd – Last day to cancel Spring 16-week courses and first 8-week courses

Week before semester begins – Nursing Sophomore Induction

First week of classes – student ID dates (without an appointment M – Th, 10 -5 and Friday noon – 5)

January to March – Chancellor’s decision on Promotion and Tenure are due to the President of the University.  Faculty members are informed in writing

Mid January to Mid February – Korean exchange students on campus

January 15th – Applied Learning Grant applications due – these grants are due on the 15th of every month

February 1st – Diversity Award nominations due – the faculty nominated will have until March 1st to complete their packet

February 15th – Faculty Annual Service Report (FAR) due – this is done electronically

February 15th – Grant-in-aid applications due for the summer semester

February 15th – Applied Learning Grant applications due – these grants are due on the 15th of every month

Fifth week of the semester (often about end of February) – early warning grades and roster verifications due

March 1st – Diversity Award applications due

March 1st – Scholarship admission deadline

March 1st – Last day to cancel Spring second 8-week courses

Early March - Textbook orders for fall are due to the bookstore

March 5th – Dean makes reappointment recommendations for non-tenured faculty in their 3rd and subsequent years to the Vice Chancellor for Academic Affairs.  Faculty are informed of the Dean’s decision in writing

March 15th – Dean makes reappointment recommendations for non-tenure track faculty (lecturers, senior lecturers, rolling contracts, etc.) to the Vice Chancellor for Academic Affairs.  Faculty are informed in the Dean’s decision in writing

March 15th – Applied Learning Grant applications due – these grants are due on the 15th of every month

Mid March – FACET selections at the statewide level are announced

Tenth week of the semester (often about late March) – early warning grades and roster verifications due

March 31st – Unit assessment plans due to the Vice Chancellor for Academic Affairs’ office

April 1st - Trustees Teaching Applications/recommendations due to campus committee (units need to set earlier deadlines and policies for submission of applications, unit selection committee composition, etc.)

April 1st – Claude Rich Teaching Award applications due

April 1st – Unit names for serving on the campus wide Trustees Teaching Award committee due

April 1st – Merit evaluations are due to the Vice Chancellor for Academic Affairs

April 15th – Grant-in-aid applications due for the fall semester

Early April – Center for Teaching, Learning and Assessment hosts Workshop on Getting Ready for Your Third Year Review for candidates in their second and third years of teaching

Early April – PA Mack Award application due

Mid April – Potential FACET candidates must indicate their interest in applying for FACET during the subsequent fall semester – there is a nomination form that MUST be completed by someone other than the nominee

April 15th – Applied Learning Grant applications due – these grants are due on the 15th of every month

Late April – Center for Teaching, Learning and Assessment hosts Workshop on Preparing Your Promotion and/or Tenure Dossier for candidates who are assembling their dossiers for fall submission – exact dates will be dependent on candidates’ schedules

Before or by the end of the last unit meeting before the end of the semester – those who are going up for Tenure and/or Promotion must indicate that to the faculty in their unit

Tuesday before finals week – Take Back the Night

May 1st – Faculty are notified in writing of final tenure decision

May 1st – Last day to cancel Summer 1 and whole Summer courses

Finals week – Nursing Recognition Ceremony

Mid May – Grades are due on the Monday after finals week

Monday after finals week – Honors Day and hooding ceremony for graduate students

Tuesday after finals week – Graduation

Mid May – faculty Senate Committee reports are due to the Faculty Senate Secretary

Summer Session 1 (classes start on Monday after graduation – beginning summer 2012)

First week of classes – student ID dates (without an appointment W & Th, 10 -5 and Friday noon – 5)

June 15th – Last day to cancel Summer 2 courses

Summer Session 2

First week of classes – student ID dates (without an appointment M – Th, 10 -5 and Friday noon – 5)

Last updated: 09/28/2016